Here are some tips for planning your on-location headshot session:

• Choose the right photographer: Make sure you hire a photographer who has experience with on-location headshots and understands how to work in a fast-paced environment. The picture below is the mobile studio setup that I used for all the headshots on this page, captured on the same day. I travel with a lot of equipment to provide flexibility to adjust as the space may require.
  
  
• Select a photographer who is insured and can provide a certificate, often times this may be required by your meeting space provider. 
  
  
• Make sure you have a clear understanding of what's included in the photographer's services. For example; is retouching included? Or is it an extra cost? Will the employee be able to select their favorite images, ensuring their satisfaction? You can see all that's included in my standard headshot offering here.
  
  
• Does the photographer have a large volume of quality work so you will be confident that they can reproduce the same for your company? 

• Pick a good location: Whether it’s a consistent background as shown in these images or using the meeting location for an environmental look, I’ll help you choose a background that reflects your company's brand.
  
  
• Schedule your sessions: Be sure to schedule the headshot sessions at a time that works for everyone on your team. Speakers are usually photographed first so they can then focus on their presentations. Breaks and lunch are popular times to schedule staff who cannot leave the meeting, and team members are usually scheduled based on the agenda and what they can afford to miss for 10 minutes.
  
  
• Prepare your team: I’ll send you information to share with your team members so they’ll know what to expect during the session and receive tips on how best to prepare, such as wearing professional attire and getting a good night's sleep.
  
  
• Have fun! The most important thing is to relax and have fun. The more relaxed your team is, the better their headshots will turn out.

On-location headshots can be a great addition to your next leadership meeting. By following these tips, you can ensure that your sessions are a success and that your team ends up with uniform, professional, high-quality headshots that they'll be proud of.